This privacy notice explains what personal data (information) we hold about you, how we collect, how we use and may share information about you. We are required to give you this information under data protection law.
Please note that this privacy notice only applies to the KIDAS virtual event and associated activities. For information on how Kent County Council processes personal data for their Domestic Abuse Services please refer to their privacy notice. At the time of writing this notice, this could be found in the following link http://www.domesticabuseservices.org.uk/privacypolicy.html.
WHO WE ARE?
Kent Integrated Domestic Abuse Service (KIDAS) running a virtual conference “Domestic Abuse: It’s Everybody’s Business”. This event is managed by Fuse Events for the following partners; Clarion Housing, Look Ahead, Oasis, Victim Support and Missing Link. The partners will be in receipt and share personal data collected during and associated to the virtual event.
Fuse Events are a meeting services and event management organisation that is managing KIDAS and the related website.
The partnering organisations have expertise and a specific interest in KIDAS.
Please find comprehensive details of each of the Data Controllers and our Data Processor:
- Fuse Events Ltd Registered Company Number: 8392296 of Rowan Suite, 2nd Floor, 7 Trinity Place, Sutton Coldfield, West Midlands, B72 1TX, United Kingdom (“Data Processor”); and
- CLARION HOUSING GROUP LIMITED a cooperative and community benefit society (registered number 28038R) whose registered office is at Level 6, 6 More London Place, London SE1 2DA, (“Joint Controller”); and
- Victim Support Registered Company Number: 2158780 of 1 Bridge Street Derby DE1 3HZ (“Joint Controller”) and
- Oasis Domestic Abuse Service (Registered Company Number: 05810653) of Gregory Rowcliffe Milners, 1 Bedford Row, London, WC1R 4BZ (“Joint Controller”) and
- Look Ahead a charitable housing association registered under the Co-operative and Community Benefit Societies Act 2014: Registered No: 21004, of Kings Buildings, 16 Smith Square, London SW1P 3HQ (“Joint Controller”)
PERSONAL INFORMATION WE COLLECT AND USE
Information collected by us
In the course of providing the virtual event function and associated website, we collect the following personal information when you provide it to us:
- Attendees full names
- The sector the organisation the attendee is attending on behalf of
- Attendees job level/titles
- The postcode of either the attendees personal address or office address
- Attendees email address either work or personal
We will also collect details of event attendance for the virtual event on the 25th November 2020 based upon login.
How we use your personal information
During the event your personal data will be collected and stored to initially identify who has signed-up to and/or attended the conference. Where participants have attended the event, they will be sent follow up surveys to help improve future events and notify attendees of future events. There will also be opportunities to sign-up to notifications for training opportunities.
How long your personal data will be kept
All personal data relating to the running of each will KIDAS event will be held for upto 6 months after the event. There are specific areas such as training or future events where we will ask you to consent to be held for a longer period of upto 12 months.
Reasons we can collect and use your personal information
The lawful basis on which we collect and use your personal data is consent. This means you need to actively consent to all aspects of your personal data being processed and can opt-out at anytime.
Who we share your personal information with
We will not routinely share your personal data outside of the event management company and the partnering organisations detailed within this agreement.
We will share personal information with law enforcement or other authorities if required by applicable law.
At the time of writing this Privacy Notice no personal data is shared outside of the European Economic Area (EEA). If such sharing was required then each Data Controller would ensure that personal data protected under binding corporate rules that ensure an equivalence to their own Information Security and the General Data Protection Act 2016 and Data Protection Act 2018 security requirements.
Right to Access
Your right is to be told whether we are processing your personal data; and if we are, to receive a copy of it; and certain supplementary information. This right always applies but there are some exemptions so you may not always receive a copy of all the information we are processing about you.
This right always applies. You can ask us to correct information that you believe is inaccurate or to complete information you feel is incomplete. We may ask for further details to help ensure the accuracy of your personal data. We will then inform you whether we agree with your request or not. If we refuse to amend your data we will explain why.
Right to be forgotten
You can ask us to erase your personal data. However, this right only applies in certain circumstances. As our basis for processing your personal data, this will effectively be you withdrawing your consent.
Right to restriction
You have the right to request restriction if your information is no longer processed (other than it being stored) or is incorrect or the processing is unlawful but you object to its deletion and you want us to hold your information as you may need it for legal reasons. This includes sharing your personal data with some or all third parties and their subsequent processing.
Right to object
You have the right to object if you are being profiled. Profiling is where decisions are made about you based on certain things in your personal information, for example health conditions.
Right to data portability
You have the right to receive your personal data in a structured, commonly used and machine-readable format.
Right to complain
You have the right to complain to the Information Commissioner’s Office (ICO) if you think there is a problem with the way in which any member organisation to this privacy notice (or their representatives) are handling your information. To contact the ICO, please call 0303 123 1113 or visit their website at https://ico.org.uk.
If you have a complaint about any aspects of how any member organisation to this privacy notice (or their representatives) have managed your personal data, we would ask that you contact Clarion’s Data Protection Manager in the first instance. Please refer to the ‘Who to contact’ section for details.
KEEPING YOUR PERSONAL INFORMATION SECURE
All partners to this agreement have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
WHO TO CONTACT
About Data Protection and Privacy
KIDAS operates a single point of contact for data protection and privacy communication. Please contact Clarion Housing Group Limited’s Data Protection Team at firstname.lastname@example.org to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.
You can contact Clarion Housing Group Limited’s Data Protection Manager using the following contact information:
Clarion Housing Group Limited
Level 6, 6 More London Place
London SE1 2DA
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 0303 123 1113.
This document was last updated on 2nd November 2020